Outlook Trouble Shooting Tips and Tricks

Tips and Tricks
Some basic tips and tricks that can be applied while you are using Outlook are:
You can set up automatic archiving for your Outlook folders. To set up archiving, right-click a folder, point to Properties and then click the AutoArchive tab for archiving options
To check where your archive folder is stored, right-click the Archive Folders folder in your Folder List. Click Properties for Archive Folders. Click Advanced, and then look at the File name box. Quickly assign tasks, contacts, or appointments to categories On the Advanced toolbar, in the Current View list, click By Category, and then drag each item to one or more categories.
You hide Outlook while it is minimized. Outlook icon can appear only in the Windows notification area when you minimize Outlook. While Outlook is running, right-click the Outlook icon in the notification area, and then click Hide when minimized
If you are inquisitive to see where Outlook stores your Mail, Calendar, and Contacts data- select the Tools menu and click on Options. Click the Mail Setup tab, and then click Data files. Folder locations are listed in the Outlook Data files dialog box. Select a data file, and then click Open Folder.
To check your spelling in Outlook, go on the Tools menu and click on Options. Then click Preferences, and then on the Spelling tab. Select options to allow Outlook to correct your spelling, including creating a custom dictionary of frequently used terms and choosing a dictionary in another language to check your spelling Keyboard Shortcut Keys
To create a new item of the same type as the folder you are in, press CTRL+N. For example, CTRL+N creates a new message in the Inbox or a new task in Tasks
To compose a new message, press CTRL+SHIFT+M
To reply to the current e-mail message, press CTRL+R
To forward the current e-mail message, press CTRL+F and to delete the current e-mail message, press CTRL+D
To reply to everyone who received the selected message, press CTRL+SHIFT+R
To send an open message, press ALT+S
If you wish to switch the Navigation Pane on and off, press ALT+F1
To display the Advanced Find dialog box, press CTRL+SHIFT+F
Press CTRL+SHIFT+N to take down a quick note
To check spelling in an open item, press F7
To create a new contact, press CTRL+SHIFT+C
To remove formatting from selected text, press CTRL+SPACEBAR
To select several adjacent items, click the first item, and then hold down SHIFT and click the last item.
To select several nonadjacent items, click the first item and then hold down CTRL and click each additional item.
To select all the items in a folder, click one of the items and press CTRL+A
To quickly switch to your Inbox, press CTRL+SHIFT+I and to switch to your Outbox, press CTRL+SHIFT+O
Press CTRL+Q to mark a message as read
To create a new Journal entry, press CTRL+SHIFT+JCalendar
In case you have a meeting lined up in the office and you wish to intimate the attendees with a reminder, open the original meeting message, click the Actions menu and then click New Message to Attendees.
To schedule a meeting with someone in another time zone, just add the time zone to Outlook. On the Tools menu, click Options, and then click the Preferences tab. Click Calendar Options, click Time Zone, and then select the Show an additional time zone check box. Click the time zone you want in the Time zone list
To automatically add holidays to your calendar, select Tools menu, click Options, select Calendar Options and then click Add Holidays
To show weekend days in separate boxes in the Month view, right-click anywhere in Calendar view, and then click Other Settings. Uncheck the Compress weekend days option
You can change your time zone by changing calendar view to Day or Work Week, then right-click the time bar, and then click Change Time Zone
To use your e-mail signature for meeting requests, select the Insert menu, click on Signature and then click the signature that you want to use
Hold down CTRL and drag the appointment to a new time or date if you want to copy an appointment in your Calendar
To create an all-day event in Calendar, click at the day heading that you want, and then type the name of the event. If the event lasts several days, click the first day heading, drag across all days, and then type the event nameContact
To add a new contact from an e-mail message, open the message. In the From field, right-click the name you want to make into a contact. On the shortcut menu, click Add to Outlook Contacts
If you have phone numbers that need to be called frequently from Outlook, you can add all of them to a speed dial list. Now on the Actions menu, point to Call Contact, click New Call and then click Dialing Options
In order to create a contact card from a message, drag the message to the Contacts button in the Navigation Pane, and then fill the information for the contact
Click the contact and then on the Actions menu, click New Message to Contact. This will help you to send a message faster to a contact Notes
To assign a note to a category, click the note icon in the upper-left corner of the open note, and then click Categories
Change the color of an Outlook note by right-clicking the note icon in the Notes pane, pointing to Color, and then clicking a new color These tricks should make Outlook fun! However, if you face any other technical problems with Outlook, do not hesitate to call Ask PC Experts at toll free 1-888-889-3335. With our dedicated team of Microsoft certified technicians, we can assist you in creating profiles in Outlook, set up rules or filters, install anti-virus programs, remove viruses, install firewalls and much more.